Purpose of Policy
The purpose of this policy is to set out what charges can and cannot be made for activities in Ysgol Gymraeg Coed-Y-Gof. The policy has been drawn up in accordance with Sections 449-462 of The Education Act 1996 which sets out the law regarding what charges can and cannot be made for activities in schools maintained by local authorities.
Circumstances where no charge is made
No charge will be made for:
Education in School
• Education provided wholly or mainly during school hours.
• Admission to school for children of compulsory school age.
• Activities which are part of the National Curriculum, or are part of a prescribed examination syllabus, or part of Religious Education.
• The supply of any materials, books and instruments or other equipment.
• Transporting registered pupils to or from the school premises, where the local authority has a statutory obligation to provide transport.
• Transporting registered pupils to other premises where the governing body or local authority has arranged for pupils to be educated.
• Transport that enables a pupil to meet an examination requirement when he has been prepared for that examination at the school.
• Transport provided in connection with an educational visit which is part of the National Curriculum.
• Education provided on any visit that takes place during school hours.
• Education provided on any visit that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education.
• Supply teachers to cover for those teachers who are absent from school accompanying pupils on a residential visit.
• Children learning to play musical instruments as part of the National Curriculum; or part of a syllabus for a prescribed public examination that the pupil is being prepared for by the school, or part of religious education; or
• Cost associated with preparing a pupil for an examination.
• Entry for a prescribed public examination if the pupil has been prepared for it at the school or for examination re-sit if the pupil is being prepared for the re-sits at the school.
Circumstances where the school may charge parents
Charges may be made for other activities known as ‘optional extras’. Where an optional extra is being provided, a charge may be made for providing materials, books, instruments, or equipment as follows:-
• Activities which take place mainly or wholly out of school time if they are not part of the National Curriculum, not part of a syllabus for a prescribed public examination that the pupils being prepared for at the school and not part of religious education.
• Materials used in practical subjects and project assignments provided parents have agreed in advance that they or the pupil wish to keep the finished product e.g. ingredients or materials.
• Musical instrument tuition provided to individual pupils or to a group of not more than four pupils if the teaching of music tuition is not part of the National Curriculum or a public examination syllabus being followed by the pupil.
• Transport that is not required to take the pupil to school or to other premises where the governing body have arranged for the pupil to be provided with education.
• The examination is on the set list, but the pupil was not prepared for it at the school.
• The examination is not on the set list, but the school arranges for the pupil to take it.
• A pupil fails, without good reason, to complete the requirements of any public examination where the governing body or LA originally paid or agreed to pay the entry fee.
Board and Lodgings
• The cost of board and lodging for residential trips, even when taking place largely during school time. (Pupils whose parents are in receipt of certain benefits are exempt from paying the cost of board and lodging, see below).
Although schools cannot charge for school time activities, voluntary contributions may be sought from parents for activities which supplement the normal school curriculum.
Requests to parents for voluntary contributions will state that:-
• there is no legal obligation to make a voluntary contribution;
• pupils will not be excluded through parents’ inability or unwillingness to pay;
• pupils of parents who cannot contribute will not be treated any differently; and
• where there are not enough voluntary contributions to make the activity possible and there is no way to make up the shortfall, the activity will be cancelled.
Requests made for voluntary contributions made in respect of individual pupils must not include any element of subsidy for any other pupils wishing to participate in the activity whose parents are unwilling or unable to pay the full charge.
The Governors will consider offering financial support to families who are (or have recently been) eligible to claim free school meals with the cost of board and lodging of a residential trip up to a maximum of 100%. Funding will be considered on an individual basis. The Pupil Deprivation Grant could be considered as a source of funding to subsidise these trips.
The governing body may wish to remit in full or in part, the cost of other activities for parents in certain circumstances.
Uniform, P.E. Kit, Calculators, Pens etc. Aprons
Parents can be invited to equip their child with items of personal equipment intended to be used solely by their child.
Breakages and Damage
Where a student’s behaviour results in damage to school property or equipment, parents may be asked to pay for the necessary repair or replacement. Each incident should be dealt with on its own merit and at the schools discretion.